The simplest: fill in 3 lines and get a sendable email.
Write a short email in English.
To: [recipient]
Subject: [subject]
Message: [what I want to say]
Tone: [friendly / professional]
Max 70 words.
End with a question.
Filled-in example:
[recipient]="Lena"
[subject]="Follow-up"
[what I want to say]="Have you had a chance to review the quote?"
[tone]="friendly"
Example AI response:
Subject: Follow-up
Hi Lena,
Just following up to see if you’ve had a chance to review the quote.
Would you be able to get back to me this week?
Best regards,
[name]
When you need to be professional, clear, and move things forward quickly.
Act as a professional colleague.
Write an email to [recipient] about [subject].
Purpose: [inform / ask for a reply / ask for a decision / follow up].
Tone: [friendly / professional / direct].
Key points: [point 1], [point 2], [point 3].
Length: max 120 words.
End with a simple question that drives the next step.
Filled-in example:
[recipient]="Anna at Nordbygg"
[subject]="updated delivery time"
[purpose]="inform"
[tone]="professional and calm"
[point 1]="reason: supplier delay"
[point 2]="new date: January 18"
[point 3]="partial delivery on January 12 is possible"
Example AI response:
Hi Anna,
I’d like to inform you that the delivery will be slightly delayed due to a delay from our supplier. The new estimated delivery date is January 18.
If helpful, we can arrange a partial delivery already on January 12.
Would that setup work for you, or would you like us to explore another option?
Best regards,
[name]
When you’ve already written something but want it to sound more polished and readable.
Rewrite the text below as a professional email.
Keep the content, but make it:
- clear and friendly
- easy to read (short paragraphs)
- with a clear closing question
Tone: [friendly / professional / direct].
Max 140 words.
Text:
[paste your text]
Filled-in example:
[tone]="friendly"
[text]="hi! i haven’t heard back on my last email. i need to know if you can ship today otherwise we have to use another supplier"
Example AI response:
Hi,
I’m following up on my previous email since I haven’t heard back yet.
To plan on our side, I need to know whether you can ship today. If that isn’t possible, we may need to consider an alternative.
Can you confirm the status today?
Thanks,
[name]
When you want to reply quickly but still be friendly and clear.
Write a short reply to the email below.
Goal: [goal]
Tone: [friendly / professional]
Max 90 words.
End with a question or next step.
Email I received:
[paste the email]
Filled-in example:
[goal]="confirm we can do it tomorrow"
[email]="Hi, can we do a quick check-in meeting about the budget?"
Example AI response:
Hi!
Yes, we can do a quick check-in on the budget tomorrow.
Does 10:00 work for you, or would you prefer later in the day?
Best regards,
[name]
When you want a clear decision without a long thread.
Write an email where I ask for a clear decision.
To: [recipient]
Decision I need: [decision]
Deadline: [date/time]
Background (1 sentence): [background]
Tone: professional and simple
Max 110 words.
End with: "Can you confirm yes/no?"
Filled-in example:
[recipient]="Johan"
[decision]="should we proceed with option A or B"
[deadline]="Wednesday at 15:00"
[background]="We need to lock direction to meet the timeline."
Example AI response:
Hi Johan,
We need a decision on whether we should proceed with option A or B. We need to lock direction to meet the timeline.
Can you get back to me by Wednesday at 15:00?
Can you confirm yes/no?
Best regards,
[name]
When you need to decline but keep a good relationship.
Write a short message/email where I thank them for [request] but decline because [reason].
Requirements:
- warm and professional tone
- max 90 words
- suggest an alternative: [alternative] or [new time]
- end with a question
Filled-in example:
[request]="that I do an extra presentation at Friday’s meeting"
[reason]="I’m fully booked with a deadline this week"
[alternative]="I can send a short summary in advance"
[new time]="next week"
Example AI response:
Thanks for asking! I’m not able to take on an extra presentation at Friday’s meeting because I’m fully booked with a deadline this week.
I can send a short summary in advance instead, or we can do it next week if that works.
What would you prefer?