Say no (warm but clear)

Decline without conflict and offer an alternative.

Write a short message where I say no to [request].

I want to:
- be friendly but clear
- keep the relationship
- offer an alternative: [alternative]

Max 80 words.

How to use it

1. 1 Copy the prompt below.
2. 2 Paste it into your AI tool (ChatGPT, Copilot, Claude or Gemini).
3. 3 Replace the text in [brackets] with your own details.
4. 4 Send it — and adjust the answer if you want a different tone or length.

Filled-in example

Filled-in example:
[request]="take over an extra customer meeting tomorrow"
[alternative]="I can help with prep today or take the meeting next week"

Example AI response:
Thanks for asking! I can’t take an extra customer meeting tomorrow because I’m fully booked.

I can help with prep today instead, or we can do it next week if that works.

What would you prefer?

Free to use. No account needed. Never share national ID numbers, health data or customer data with a public AI tool.